AP Automation: Automate your Accounts Payable Process with best-in-class solutions
AP Automation for SAP
AP Automation in SAP with FS²AccountsPayable is what you need
Consistent performance is the hallmark of world-class AP departments, yet manual processes can make it difficult to ensure invoices are processed consistently across different locations or in compliance with fiscal, legal and regulatory requirements.
FS² AccountsPayable is our accounts payable automation software that completely automates invoice capture, processing, approval and exception handling so companies can pay invoices quickly, capture available discounts and prevent fraud.
Simplify your accounts payable process
FS² AccountsPayable enables organizations to capture invoices quickly and accurately using either manual (Paper, PDF) or electronic (Portal, eInvoice, EDI, etc.) invoice capture methods. For organizations looking to increase the rate of automated invoice capture, the software offers intelligent data extraction through Serrala SmartEye, a cloud-based, self-learning digital extraction tool, for efficient in-house invoice capture, and integration with leading eInvoicing or scanning service providers for outsourced invoice capture.
Automate your invoice posting, approval and exception handling
Our AP automation solution uses the principles of robotic process automation to process and post invoices automatically based on a set of configurable business rules augmented by machine learning capabilities. When auto-posting is not possible, our AP automation software efficiently routes invoices directly to the responsible individuals for approval or exception handling. Approvers have the option of approving invoices directly in the SAP system, via email, SAP Fiori, through a cloud-based web application on their desktop or mobile device.
What FS² AccountsPayable will do for you:
- Handle Greater Invoice Volume: Leverage intelligent robotic process automation to process more invoices, faster and with greater accuracy.
- Flexibly Route Invoices for Approval: Automatically route invoices to the appropriate individual to approve invoices or resolve exceptions, for more efficient processing.
- View Real-time Invoice Information: View invoice status from initial capture through processing, posting and payment from a centralized dashboard with the ability to drill down to details.
- Centralize and Standardize Invoice Processing: Use the same standardized process for all invoices across all locations, business units, or enterprise systems to support global shared services centers.
AP automation with an SAP S/4HANA certified solution
FS² AccountsPayable is embedded in your SAP ERP system environment, which makes it quick to implement and easy to use – whether you use SAP S/4HANA or previous SAP systems such as ECC. For companies with multiple enterprise resource planning systems (SAP and non-SAP systems), our AP automation software can be used as a global invoicing hub so the same process and real-time access to information is available for processing of all invoices. When combined with other Serrala SAP-integrated solutions such as FS² Payments, FS² Compliance, cloud components and managed services, the FS² AccountsPayable solution can be used to achieve a highly flexible, comprehensive Invoice-to-Pay solution.
Add Value with End-to-End Processing and combine FS² AccountsPayable with our other modules:
- FS² Payments
- FS² Compliance
- B2B Vendor Portal
to benefit from a completely optimized procure-to-pay solution for managing your outbound payments.
Benefits for Your Business
Still have questions?
Serrala optimizes the Universe of Payments
for organizations that seek efficient cash visibility and secure financial processes.
Intelligently automated SAP workflows accelerate approvals and exception handling.
Centralized, real-time view of invoices across multiple locations, companies, or SAP systems.
Robust dashboards and reports measure the efficiency and effectiveness of invoice processing.
Web and Mobile Access
Process invoices using a web browser or mobile device, anytime, anywhere.
Digital Document Storage
Store invoices electronically for secure, convenient access to information.
SAP 4/HANA Certified
Fully integrated with your SAP system landscape and certified for SAP S/4HANA.
Johns Hopkins: Building on AP Automation Success
"AP Automation enabled us to autopost a large number of invoices and has dramatically reduced duplicates. We have the information we need to do root cause analysis. instead of working on our backload we´re focused on how technology and process enhancements can improve our efficiency and effectiveness. Every improvement has AP touching even fewer invoices so we can keep the business running smoothly."
Renee Genco, Director of AP Shared Services, Johns Hopkins
How Deutsche Bahn AG optimizes its incoming invoice processing in SAP
“We are very satisfied with the Serrala solution for automatic invoice processing integrated into SAP. We have been able to reduce manual processes and are now looking forward to more transparency and efficiency”.
Gunter von Dewitz, Head of Global Processes Accounts Payable, Deutsche Bahn AG
Serrala FS² AccountsPayable is an end-to-end invoice processing solution for SAP Accounts Payable. It runs in its own SAP namespace, inside your SAP environment, and is certified for both SAP ECC and SAP S/4HANA systems. The advantages of using an SAP-embedded solution such as FS² AccountsPayable are that it:
- Does not add system complexity, usign the same servers, security settings and more
- Works seamlessly with your SAP applications (SAP FICO, SAP MM, Archivelink, etc.)
- Does not add redundant processing capabilities and intelligently automates processes using standard SAP workflows and functionality
- Provides real-time access to master and transactional data in your SAP system
Artificial intelligence (AI) enables accounts payable organizations to automate routine invoice processing tasks (invoice entry, coding, matching, etc.), and reduce the “busy work” required to confirm an invoice is OK to pay. AI-enabled accounts payable invoice processes can also perform very complex and detail-oriented tasks, such as monitoring invoices and payments for fraud. Transactions are monitored by the AI on a 24x7 basis and quickly flagged if they need further processing by someone in AP.
Machine learning can add another layer of intelligence and automation to your AP workflows. It can streamline tasks by learning what the next-best step would be in a workflow based on past user behavior. It is capable of building these intelligent process chains independently and does not require users to configure complex business rules to drive the correct behavior.
AI-enabled accounts payable invoice processes help increase efficiency and lower processing costs, because they take away cumbersome manual work and give AP users more time to work on the complex and strategic tasks that require their attention.
Accounts payable teams should regularly review key operational and strategic metrics. To improve the efficiency and effectiveness of your AP Automation solution, Serrala recommends tracking these 10 KPIs:
- Invoice source
- Potential Duplicates
- Straight-through invoice processing rate
- Invoice Exceptions
- Cycle Time Reporting
- Days Payable Outstanding
- Discounts at Risk/Discounts Captured
- Vendor Spend
- Work Performed by Date Range
Serrala AP Automation solutions provide intuitive dashboards with real-time data to monitor these AP KPIs and many more.